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Mounting a Production Event Producing and mounting an event, whether the kind of attendance of the event is a huge crowd or a small gathering, for the event to succeed, an event manager should be assigned to this form of responsibility, especially one who is a professional who knows about mounting an event. A professional event manager knows that the key to successfully launching an event is to plan ahead, so during the planning stage a lot of deliberations are taking place between the event manager and producer of the show, with the manager providing the layout plan, which covers the following: logistics, equipment and crew, audio needs, slides and projector, lighting needs, video production, technology and electricity. A vital point in the planning of an event is logistics and the event manager must put every detail in the checklist of the following: the event set-up, food and beverages, transportation and safety. The common details that are covered in a logistics plan for an events are the following: the event set-up includes the specific room or venue for setting-up, tables, size and quantity, linens, chairs, trash cans, special lighting and/or sound equipment, signage, stage or dance floor, technical needs, curtains, golf carts for transportation; food and beverages cover catering service or food provided by the restaurant where the event will take place or food purchased externally or homemade food; transportation of presenters and important guests, as well as the production crew; safety covers event insurance, activities that pose risks to participants and spectators, collection of money like in a concert or show.
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Before the event is about to be put up, it is important that the event manager arranges for a time for everyone concerned to get to know one another, including the tasks that have assigned to each one, and someone assigned by the event manager to have a checklist of the equipment that will be needed for the show.
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An event is highly dependent on the background equipment so much so that the event manager must assign a supervisor in each team department, which includes the following: audio, slides and projector, lighting, video production, and technology devices, and electricity, to be in charge of seeing to it that the specific equipment works and operational and that they are checked and tested before the show begins. On the day of the event, communication between the event manager and crew is important and needed so instructions are sent clearly to each one concerned; therefore, a communication device must be used, if possible, a system that allows for overlapping of a dialogue, so every detail is checked by the manager.